Administrative Assistant

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 We are seeking a highly organized and detail-oriented Administrative Assistant to join our reputable residential and commercial general contracting company. As an integral member of our team, you will play a crucial role in ensuring smooth office operations and providing administrative support to various departments. This position requires someone with a strong background in office administration, preferably within the construction or related industry, who can thrive in a fast-paced environment.

Key Responsibilities:

1. Front Desk Management: Serve as the primary point of contact for clients, subcontractors, and visitors, greeting them warmly and directing them to the appropriate parties.
2. Administrative Support: Assist with various administrative tasks, including managing correspondence, scheduling appointments, and organizing project documentation.
3. Customer Service: Provide exceptional customer service to clients, responding to inquiries and addressing concerns promptly and professionally.
4. Document Management: Maintain accurate and up-to-date records of project-related documents, contracts, and invoices.
5. Coordination: Assist with the coordination of meetings, events, and travel arrangements for company personnel as needed.
6. Office Maintenance: Ensure the office environment is clean, organized, and stocked with necessary supplies at all times.
7. Communication: Facilitate communication between office staff, field personnel, and external stakeholders, ensuring seamless information flow.
8. Assist with Special Projects: Support various departments with special projects and initiatives as assigned.

Qualifications:

1. High school diploma or equivalent; associate's or bachelor's degree preferred.
2. Minimum of 2 years of administrative experience, preferably in the construction or contracting industry.
3. Knowledge of construction terminology, processes, and documentation is highly desirable.
4. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with project management software is a plus.
5. Excellent communication and interpersonal skills, with a customer-focused approach.
6. Strong organizational and multitasking abilities, with attention to detail.
7. Ability to work effectively in a team environment and collaborate with diverse stakeholders.
8. Professional demeanor, reliability, and a positive attitude.

Additional Requirements:

• Familiarity with general contractor operations and procedures is advantageous.
• Availability to work occasional evenings or weekends to support project-related activities.
• Commitment to maintaining confidentiality and discretion with sensitive information.